One of the practices that I have implemented in our education ministry is to have an annual meeting before the new education year begins. Another practice is to have annual review meetings with each teacher. For any church at any size these should be implemented. Let me give you some reasons why:
1. Expectations are clearly explained. There are opportunities where in a general meeting that some things may have to be vaguely explained. In a personal review though the expectations can be clearly given and contextualized for the individual. This is a great time to review the leadership commitment for the year or to sign a new one if needed. Whatever way you need to, make sure that you are giving the expectations. If you know a group needs to create a new unit then tell them here. Not in a large group. This way you can explain the reason and solidify their support in moving forward.
2. Rally the troops.
One of the greatest benefits of having an annual meeting is that it brings everyone together to unify in purpose and plans. Just as a general gathers the troops together before a battle to get them prepared. Your troops needs to hear from their leader how to get ready for the year.
3. Be personal and ask questions
In your personal review allow there to be a time when you ask questions. Evaluate how groups are doing in the main things of teaching, reaching, ministry, and fellowship. Then be personal by asking how to pray for that teacher individually. I even go beyond and ask for something beyond church life. It shows that your relationship is valued beyond just the church walls and they are valued team members. Once again this can only happen through personal reviews.
4. Be prepared to address problems.
You will have some leaders that are going to come for a review and they need correction. Maybe they have been doing their own thing, not acting as a team member, or their commitment is in question. Address these personally, people will appreciate it not being something publicly done. But here is the key: do it. Encourage and correct. It will help the church overall and them personally. Some leaders may be in burnout mode. Guide them and help them. Have a plan. Discuss and encourage. But have the conversation however you can.
These are just a few things to be considering at this time of year with school years beginning and transitions are being considered.